System Management
1. Context Definition
It allows the configuration of processes, layouts, plants, which will be considered in the management of environmental aspects; the context in which the organization operates, the needs and expectations of the parties involved.
2. Evaluation of Environmental Aspects
It allows the management of environmental aspects from the identification phase, the assessment of technical-regulatory and technical-probabilistic impact, the perception of the Stakeholders, the evaluation of significance through the defined algorithms and the general framework of improvement and adaptation actions. It's input to the review.
3. Surveillance and Measurement
Allows monitoring and measurement data, data models for direct input or data imports from other systems/sources (such as those related to sampling and analysis, consumption), data processing, for each environmental aspect both towards regulatory and business threshold values. Data representation through indicators and dashboards.
4. Objectives
Allows management of the entire management cycle of the objectives from the definition of the program, the feasibility analysis of the single objective, the assignment and management of the activities, the frequency and the relative responsibility, the schedule with notification of warning and alert, the upload of the documentation, the closure and the final balance, is input to the Review. Enables management of approval and information workflows.
5. Operational Controls
Allows management of the entire operational control management cycle from the identification, planning and analysis and assessment of controls according to the procedure/operational instruction, the assignment and management of activities, frequency and related responsibility, the schedule with reporting of notice and alert, the registration of the accomplishment (register), the upload of the documentation, the closure and the final balance, the input to the Review. Enables management of approval and information workflows.
6. Communication
It allows the management of activities from the definition of the Stakeholders, to the definition of the types of communication to the recording of communication activities. Enables targeted management of the communication and information process to both internal and external stakeholders.
7. Review
It allows you to manage the final balance and the estimate, compiling the review report.
Other Processes
| Environmental Analysis | It automatically generates the Initial Environmental Analysis document as the company evolves, building a structure that acquires data and information from all parts of the platform. |
| Environmental monitoring by Authorizations | Manages control monitoring plans with the definition of activities, controls, parameters and frequencies. Record the check-lists of the controls according to the frequencies. |
| Specific flows for each environmental aspect | It is possible to activate specific flows for each environmental aspect: from the measurement and monitoring mode, to the sampling and analysis management, up to the processing of sampling plan data. The criteria and legal limits for regulatory updates are managed. |
| HSE Training | It manages from the identification and analysis of individual and collective needs, to the verification of the effectiveness of the activity carried out by tracing the process on the formative booklet of the resource (State-Regions Agreement). |
Integration
Integrated Areas and Flows
The processes of Audit, Targets, Operational Controls, Event Management and Non-Conformity and Re-examination are managed in integrated flows for the different Management Systems: Environment, Health and Safety, Quality, Energy, Privacy, Information Security, Anti-corr​uption, Social Responsibility.
Human Resources Area
- Registry File Management: allows you to manage the integration between the corporate HR Database and the KRC HR Database. It allows the production of personal data sheets: it associates the job, the qualifications and the legal and corporate titles; it composes the training booklet from the training flow, the risk assessment form from the risk assessment flow, the health protocol from the health surveillance flow, the PPE per task and distributed by the PPE flow.
- Organization charts: allows you to produce the corporate and legal organization chart.
- Roles and Responsibilities: allows the Job Description to be produced with regard to activities and responsibilities from the Procedures and Instructions Management flow.
Flow Norms and Laws for the Management of Legal Prescriptions
It allows to produce the regulatory framework, the systematization of the provisions contained in the provisions and to assess the legislative compliance by identifying methods of verification and control and those responsible. It generates the regulatory schedule with the sending of prescription notifications to the managers. The rules and laws and the provisions relating to the risk element will be displayed in the risk and environmental aspects forms.
Norms and Laws update service
KEISDATA provides the supply with a fortnightly update of the rules and laws characterized by Scope, Thematic, Sub-topic, Topic and Element of risk with relative upload of the legislative document. Generates the regulatory schedule with notifications to managers.
Autohorization management flow
It allows you to manage authorization from identification to assigning responsibilities. Create the authorization framework, manage the related activities and create the authorization register. Generates the schedule with notification of notice and registration of the successful completion with upload of the documentation.