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OHSAS 18001 Health Management System

OBJECTIVES

The OHSAS 18001:2007 Standard, "Occupational Health and Safety Assessment Series", constitutes the internationally recognized standard and establishes the requirements that must be met by a Management System to protect Workers' Health and Safety (SGSSL).
KEISDATA supports companies in the design, implementation and improvement of SGSSL in order to achieve the following objectives:

  • identify the legal requirements, interpret them according to the company reality and implement them correctly and in a sustainable manner;
  • define, communicate and implement the system of roles, responsibilities and delegations;
  • define and implement systematic methodologies for identifying, assessing and controlling risk (under normal, abnormal and emergency conditions);
  • to define and implement monitoring systems, control of all company activities having influence on Health and Safety;
  • ensure the traceability of decisions and activities to protect health and safety;
  • construct the model of periodic review of system performance oriented to continuous improvement.

The construction of the SGSSL in compliance with the OHSAS standard allows the recognition of the commitments outside through the certification by a Third Party and Accredited.
Furthermore, the art. 30 of the Consolidated Law on Health and Safety (Legislative Decree 81/2008 and subsequent amendments), recognizes that the SGSSLs comply with the OHSAS standard, the exemplary efficacy of the Administrative Responsibility (pursuant to Legislative Decree 231/2001 and subsequent amendments) as regards crimes committed with violation of the accident prevention regulations and the protection of hygiene and health at work.


METHODOLOGY

The approach

KEISDATA puts in the field:

  • an innovative Risk Management methodology that allows to map the entire organization through a participatory risk assessment and compliance process;
  • a contextual impact analysis of the company situation and a system of access to constantly updated flows and regulatory frameworks;
  • a knowledge management methodology for the engineering of standard requirements through computerized systems for the management of procedural flows, activities, documents, deadlines etc.

The conditions for success

The success of an SGSSL is determined by the correct involvement and participation of all levels and all company functions, starting from top management up to individual workers and / or their representatives.

The phases

The SGSSL is divided into the phases of planning, implementation, monitoring and re-examination of the system included in a cyclic process.

Planning

  • establish a Health and Safety Policy at work that defines the commitments for risk prevention and continuous improvement;
  • identify the provisions of the applicable laws and regulations (SIDE Regulatory Application);
  • identify all hazards and evaluate the related risks (Risk Assessment Service);
  • set specific appropriate, achievable and congruent objectives.

Implementation

  • develop programs to achieve these objectives, defining priorities, times and responsibilities and assigning the necessary resources;
  • establish the most appropriate procedures, in terms of procedures and practices, to manage the programs;
  • sensitize, train and support the company structure to achieve the objectives set.

Monitoring

  • implement adequate monitoring, verification and inspection activities and ensure the traceability of controls (Audit Service);
  • guarantee the reporting and analysis of adverse events (accidents, almost events, etc.), their immediate management, identification and implementation of appropriate corrective and preventive actions for the removal of the causes (Environment, Health and Safety Observatory Service).

System review

To periodically evaluate the effectiveness and efficiency of the system.
An SGSSL is completed with the certification by a Third and Accredited Body. KEISDATA supports the Company in managing relations with the Body and in particular in:

  • request for an offer and for completing the questionnaires;
  • in the evaluation of the offers and the choice of the Body;
  • transmission of documents;
  • support during the verification phase: documental (phase I), certification (phase II) and maintenance.

OUTPUT

  • Corporate Health and Safety Policy
  • Manual, Procedures and Instructions of the SGSSL
  • Regulatory Frameworks, Regulatory Check list, Regulatory Impact Analysis
  • Plans and Management Programs (Objectives, Action Plan, etc.)
  • Organization charts, role sheets, mansions
  • Information / training / training plans
  • Monitoring Plans
  • Audit reports
  • Preliminary statements for the Management Review and Review Report
  • Certification Assistant

Evaluation of Health and Safety Risks

REGULATORY CONTEXT

Legislative Decree no. 81 of 9 April 2008 and s.m.i. prescribes measures for the protection and health of workers in all sectors of activity and provides for the non-delegable obligation, by the Employer, to carry out the assessment of all risks and to draw up the Risk Assessment Document. Managers, supervisors and workers must contribute to the fulfillment of their obligations to protect health and safety in the workplace.

The Decree extends the object of risk assessment with respect to previous legislation, including the obligation to assess all risks, including those related to work-related stress, and establishes that the document must have a certain date. Adequate information and training must be provided to workers on the risks and dangers to health and safety at work, on the health and safety and emergency management charts and on the measures and activities of protection and prevention adopted.


OBJECTIVES

The objective that KEISDATA proposes is that of:

  • provide support in the development and / or update of the DVR with the additions introduced by Legislative Decree 81/2008 and subsequent amendments;
  • carry out an Evaluation of all Risks through the analysis of:
    • technical regulatory risk with the Prevention and Protection Service;
    • perceived risk with the active involvement of the managerial roles;
    • risk detected with the contribution of responsibles and workers (Safety Observatory);
  • provide for the regulatory training and information requirements for workers.

METHODOLOGY

The approach

The approach that KEISDATA proposes provides for the extension of the phase of hazard identification, risk assessment and proposal of action plans to working groups, representative of production processes and competent at company level. This approach takes the form of assessing the perceived risks.

The conditions for success

Extension of the participation in the risk assessment to Executives, Supervisors and Experienced workers, suitable company figures and competent in transferring know-how. Explication and capitalization of company skills and experience and design of adequate tools for the definition of the health and safety risk management strategy.

The phases

Hazards identification
The identification of the dangers occurs through the observation and analysis of the work processes that considers in particular:

  • the analysis of workplaces and environmental characteristics;
  • the presence and use of systems, machines and work equipment;
  • work phases and work procedures with analysis of normal conditions, maintenance activities and foreseeable emergency conditions;
  • the analysis of company tasks.

Furthermore, in order to identify the risks related to work-related stress, studies are carried out to analyze:

  • good practice behaviors;
  • negative events;
  • any required certifications / qualifications;
  • the limitations from physical and psychological disabilities.

Evaluation of technical risk

The risk assessment is carried out in relation to the type of hazards identified using analysis methods that allow to estimate the probability of occurrence of the event and / or the duration of exposure and the extent of harmful consequences.

Risk assessment allows to:

  • identify prevention measures;
  • plan the implementation of these measures;
  • evaluate improvement and monitor effectiveness and efficiency.

The outputs produced by the assessment of technical risk are acquired and organized in order to draw up the Risk Assessment Document with a certain date, in compliance with the requirements introduced by Legislative Decree 81/2008 and subsequent amendments. and in compliance with regulatory deadlines.

Evaluation of perceived risk

The results of the technical risk assessment are acquired and integrated with the information provided by competent company figures in order to produce Improvement Plans that take into account not only monitoring and surveillance data but also company experiences.

The phase involves the participation of working groups called to:

  • identify new dangers;
  • identify corporate and transversal impacts generated by hazards;
  • verify the adequacy and effectiveness of the prevention and protection measures envisaged;
  • propose improvement actions.

The systematization of technical risk adjustment actions and actions to improve the perceived risk can be the main planning tool (Management Program) of an OHSAS 18001 System, specifically indicated by Legislative Decree 81/08 and subsequent amendments as an Organization and Management Model pursuant to art. 30.

Training and information

Following the risk assessment, training is provided to inform, provide knowledge and make all workers aware of:

  • obligations of the workers and of all the roles involved in the health and safety organigrams;
  • risks and risks, corporate and specific, to which the worker is exposed;
  • protection and prevention measures adopted.

It is possible to foresee a phase of integration / adjustment of the DVR with the Workers' Health and Safety Management System in order to align and standardize the introduced methodologies and documentation.


OUTPUT

  • Risk Assessment Document (RAD)
  • Integrated improvement plans - Planning of the OHSAS 18001 system
  • Organization of the training activity

 

Evaluation of Chemical and Carcinogenic Risk

OBJECTIVES

KEISDATA aims to provide services and tools for the assessment of the company's chemical and carcinogenic risk, in compliance with Title IX - Chapter I and Chapter II of Legislative Decree 81/08, to support all those who face problems related to the presence of hazardous substances in the workplace.

NOTE: The concept of "low risk for safety and irrelevant to health", introduced by Legislative Decree 81/08 and which will replace the one of "moderate risk" defined by Legislative Decree 25/02, has not yet been clarified by the issuing of a related implementing decree. Currently, while awaiting the ministerial clarifications on the subject, the previous methods based on the interpretation of Legislative Decree 25/02 (regional methods and sector guidelines) remain in force.


METHODOLOGY

The approach

The Risk Management methodology used by KEISDATA is based on a detailed analysis of the technical regulatory context in the health and hygiene of the workplace and on the development of synergies between risk assessment and compliance with the classification, labeling and packaging of dangerous substances ( REACH-link).

The conditions for success

To achieve the described results are necessary:

  • the complete mapping of chemical substances and preparations and the availability of updated documentation (safety data sheets);
  • the identification of the correct sampling and analysis of the airborne;
  • the management control to be applied in relation to the periodic risk assessment.

The phases

Regulatory analysis and selection of the methodology:

  • regulatory impact analysis on the risk concept;
  • analysis of documentation, studies and evaluations on chemical and carcinogenic substances;
  • examination of current national and international guidelines, classifications and reference standards;
  • selection of the risk assessment methodology best suited to the business reality.

Mapping the phenomenon:

  • analysis, evaluation and reprocessing of data and information from the safety data sheets of products and raw materials, identifying:
    • harmful, toxic, carcinogenic and mutagenic chemicals;
    • preparations or compounds containing one or more harmful, toxic, carcinogenic and mutagenic substances;
    • the quantities concerning the different types of harmful, toxic, carcinogenic and mutagenic compounds;
  • analysis, evaluation and reprocessing of data and information coming from the test reports characterizing waste and waste deriving from the production cycle;
  • analysis, evaluation and reprocessing of data and information deriving from the results of the company monitoring activity of airborne chemical agents.

Technical-scientific classification and processing:

  • classification of chemical and carcinogenic substances (by means of the risk phrases required by current legislation and the main national and international classifications);
  • subdivision by homogeneous groups and ordering for toxic and carcinogenic potency;
  • preparation, for each identified carcinogenic substance, of a technical-scientific sheet containing information on carcinogenicity, properties, uses, production and considerations on exposure of population and workers.

Analysis of exposed workers:

  • analysis and evaluation of the tasks presented in relation to the areas and departments they belong to;
  • analysis of personal protective equipment and applied preventive and protective measures;
  • subdivision of the exposed in homogeneous groups of exposure.

Evaluation of chemical risk and exposure to carcinogens:

  • analysis and evaluation of exposure to chemical substances taking into account the following parameters:
    • of the analytical data collected;
    • the times of exposure of the employees according to the occupied positions;
    • of the methods of exposure: skin contact, inhalation, ingestion, etc;
  • methods of use in the production process: closed, automatic, semi-automatic cycle, etc;
  • analysis and evaluation of exposure to carcinogens by comparison of analytical data:
    • with the limits of the current legislation;
    • with the exposure limits of national and international standards.

Prevention and communication activities:

  • analysis of the results obtained and planning of protective or preventive measures necessary to minimize the risks of exposure;
  • meeting of the Prevention and Protection Service with the Employer for the presentation of the results obtained;
  • exposure of the results of the evaluation to the Competent Doctor for a possible modification of the Health Plan;
  • informative meeting on the risks of exposure with exposed workers and their representatives.

OUTPUT

  • Chemical Risk Assessment Document
    • Evaluation sheets by homogeneous group of exposure
  • Evaluation Document of exposure to Carcinogens

Risk of Major Accident (Seveso)

OBJECTIVES

Classification of the establishment and application of the obligations relating to the Risk of Major Accident, pursuant to Legislative Decree 334/99, as amended by Legislative Decree 238/05 (Seveso regulations).


METHODOLOGY

The approach

The KEISDATA methodology follows the process of classification and management of compliance required by law, completing with the design of a dedicated corporate Observatory and specific training in the field of major accidents.

The service provides for the identification and development of synergies between risk assessment and compliance with the classification, labeling and packaging of hazardous substances.

The conditions for success

To achieve the described results are necessary:

  • the complete mapping of major accident risks and related scenarios;
  • the analysis of specific measures and plans to deal with emergencies;
  • the analysis of the organization, of roles, responsibilities and competences;
  • integration with operational control procedures and instructions.

The phases

Classification of the plant.

It consists in the analysis of applicability of Seveso legislation to the industrial reality of the company. A survey is conducted through inspections, interviews, verification of authorization documents, aimed at verifying the production cycle and the quantities of dangerous substances. The data collected are processed and reclassified according to the methods established by the regulations and compared with the threshold values. The establishment is classified on the basis of:

  • belonging to a group of categories listed in Attachment A;
  • presence of dangerous substances in equal quantities to those indicated in Annex I parts 1 and 2, with differentiated fulfillments according to whether the quantities exceed only the first threshold (column 2) or even the second threshold (column 3).

Assessment and compliance of major accident risks.

Depending on the classification, the Company is called to respond to the related requirements and in particular to:

  • adjust the Risk Assessment Document pursuant to Legislative Decree no. 81/08;
  • integrate workers' training procedures and plans;
  • prepare the Notification documents and the Information Form;
  • define the Prevention Policy;
  • set up a Workers' Health and Safety Management System (SGSSL);
  • verify the compliance of the Emergency Plans (internal and external);
  • define the Security Report.

KEISDATA supports the Company in the management of all legal obligations. In particular, it proposes the design of the Workers' Health and Safety Management System certifiable according to the OHSAS 18001 standard.

Reporting, analysis and classification of accidents and near misses.

In order to avoid the repetition of situations of potential danger, it is important to correctly evaluate the information related to the incidental events and the near events, proposing appropriate corrective and preventive actions aimed at removing the causes. KEISDATA has developed a methodology for the Assessment of Detected Risk in the workplace through the design and implementation of a Health and Safety Observatory, in compliance with the requirements of the OHSAS 18001 standard and the contents of the Safety Report.

Information and training on the risk of a major accident.

KEISDATA proposes to carry out interventions of personnel participation, designed and implemented in a diversified way (in the classroom and/or in the field), according to the role of the individual within the Occupational Health and Safety Management System. The means by which it is intended to increase awareness and dissemination of the information/training content will be agreed from time to time with site referents, depending on the skills of the specific recipients.


OUTPUT

  • Plant Classification Report

Depending on the classification of the establishment:

  • Notification Cards
  • Prevention Policy Document
  • Workers' Health and Safety Management System (OHSAS 18001)
  • Internal and External Emergency Plans
  • Security Report

Corporate Emergency Plan

OBJECTIVES

Definition of the Company Emergency Plan in compliance with the D.M. 10/03/1998.


METHODOLOGY

The approach

The KEISDATA methodology foresees the planning of the procedures to be implemented in case of emergency according to the contents of Annex VIII of the D.M. 10/03/1998 and to the requirement 4.4.7 of the OHSAS 18001 and UNI EN ISO 14001 standards.

The conditions for success

To achieve the described results are necessary:

  • complete mapping of emergency scenarios;
  • the analysis of the organization, of roles, responsibilities and competences;
  • the definition of the most suitable signaling and alarm instruments;
  • the development of a culture of emergency and awareness of resources.

The phases

The methodology developed by KEISDATA provides the following phases and related activities

Identification of scenarios and critical issues:

  • evaluation of the activities subject to the control of the Fire Brigade;
  • analysis of the Risk Assessment Document;
  • analysis of the Company's historical data;
  • definition of emergency scenarios (fire, explosion, accident, etc.);
  • identification of sensitive categories (eg disabled people) and related scenarios.

Definition of the emergency organization:

  • analysis of the Responsibilities and the Roles present in the Company;
  • integration and development of synergies with the Security System Roles;
  • structuring of the Organization Chart and description of the Roles.

Training and information:

  • analysis of the minimum training contents for the Roles of the emergency organization chart;
  • planning of training or updating activities;
  • information to workers on the organization and management of the emergency.

Definition of tools and procedures:

  • analysis of practices, existing procedures and tools for emergency management;
  • definition of the intervention and evacuation procedure contextualised on the company reality;
  • definition of specific operating instructions for the roles of the emergency organization chart.

Identification of emergency routes:

  • analysis of the workplace and logistics of the plant;
  • identification of exit routes, exits, protected routes and safe places.

Management of alarm systems:

  • identification of the most appropriate alarm systems in relation to emergency scenarios;
  • evaluation of management methods and relations with procedures/instructions.

Adjustment of the signage:

  • census of posters and location points;
  • definition of the maintenance and management procedure.

Emergency preparation:

  • design of simulated emergency tests;
  • simulation support and analysis of results.

Preparation of the cartographic works and information:

  • drafting of the emergency plan;
  • preparation of brochures, information, posters.

Alignment/Integration with Management Systems:

  • updating of the 4.4.7 UNI EN ISO 14001 and OHSAS 18001 procedures;
  • integration of the Emergency Plan in Management Systems.

OUTPUT

  • Business emergency plan D.M. 10/03/1998
  • Cartographic and informative elaborations
  • Procedure 4.4.7 of the updated management systems

Training

OBJECTIVES

Training and information to workers pursuant to art. 36 and 37 of Legislative Decree 81/08 as amended by Legislative Decree 106/09. Training in accordance with requirement 4.4.2 of the OHSAS 18001 standard.


METHODOLOGY

The approach

The approach is dictated by the UNI ISO 10015:2001 training guidelines through the cyclical process of defining needs, planning, delivering and evaluating results. The methodology developed by KEISDATA is based on a strong contextualization in the planning phase of the training activity, a participatory modality of involvement in working groups and training for company trainers (train the trainer).

The conditions for success

To achieve the results described, it is necessary to:

  • establish a continuous interaction with the participants;
  • verify the effectiveness of the training and the degree of objectives achieved;
  • perform training follow-ups based on the results obtained.

The phases

Analysis of the state of the art and documentation:

  • inspection in the factory and in the workplace;
  • interviews with Preposers, Workers and RLS;
  • health and safety regulatory compliance audit (on request);
  • DVR analysis, Management Systems Manual, Emergency plan etc.

Training planning:

  • analysis of training needs (knowledge of laws, dangers, risks, procedures and instructions of the Management System);
  • definition of homogeneous groups of workers (area, task, type of risk, responsibility);
  • identification of specific training objectives (health and safety issues);
  • definition of the course calendar;
  • definition of organization and logistics.

Preparation of teaching material:

  • identification of specific teaching tools (presentations, brochures, tests, etc.);
  • validation of the material by the company managers;
  • delivery and distribution of the material.

Delivery of training:

  • didactic activity with the constant presence of a tutor on the following topics:
    • hazards and risks in the workplace;
    • use of plants, machines and equipment;
    • emergency management;
    • specific risks (physical agents, chemicals, etc.);
    • prevention and protection measures and PPE;
    • health monitoring and surveillance;
  • health and safety policy and operating methods of the Management System;
  • exercises for work groups:
    • identification of the hazards and risks of the Company;
    • good health and safety practices;
    • suggestions for improvement.
  • learning assessment test.

Results Analysis and Improvement Program:

  • analysis of the results of the exercises and of the learning test;
  • evaluation of the observations and comments of the workers;
  • drafting of a feedback report reserved for managers and management;
  • definition of the improvement program.

OUTPUT

  • Elaboration of company data and information
  • Regulatory compliance audit report (on request)
  • Educational material (presentations, brochures, tests, etc.)
  • Results of exercises
  • Training feedback report
  • Improvement program