System Management

1. Risk Context Definition

It allows the configuration of processes, roles, layouts, plants, which will be considered in risk management; the context in which the organization operates is acquired.

2. Objectives

Allows management of the entire management cycle of the objectives from the definition of the program, the feasibility analysis of the single objective, the assignment and management of activities, the frequency and the related responsibility, the schedule with notification of warning and alert, registration of the accomplishment (register), the upload of documentation, the closure and the final balance, is input to the Review. Enables management of approval and information workflows.

3. Energy Aspects

Identification of energy aspects, map of energy aspects, analysis of consumption, overview of significant energy aspects, overview of actions.

4. Measurement and Monitoring

Manages the Measurement and Monitoring and Analysis and Evaluation Plan of the indicators.

5. Operational Controls

Allows to manage the entire management cycle from the identification, planning and analysis and assessment of controls according to the procedure/operational instruction, the assignment and management of activities, frequency and related responsibility, the schedule with notification of notice and alert, registration of the accomplishment (register), the upload of documentation, the closure and the final balance. Is input to the Review.

6. Review

It allows you to manage the final balance and the estimate, compiling the review report.

 

Other Processes

Training

It manages from the identification and analysis of individual and collective needs, to the verification of the effectiveness of the activity carried out by tracing the process on the training booklet of the resource.

Changes Management

The Change Management flow manages the entire process from the change request to the planning and management of change activities. Enables management of approval and information workflows. Different types of documents are managed both with external documents uploading and as documents generated by the Platform.

Check-List Management

Allows the creation of the master check list for use, for example in audits, maintenance cards, operational checks.

Management of Procedures and Instructions with Approval Work-Flow

Enables to manage the process of publishing procedures and manuals. It represents, in different views, the chapters of the management and operational procedures, allowing an analysis of the update status. Enables management of approval and information workflows.

Machinery and Equipment Maintenance Management

It manages preventive maintenance interventions with indication of the type of intervention, the frequency of the activity and the manager. The expiry activities (notifications also via e-mail) to the manager are automatically generated by the system. It manages the extraordinary maintenance interventions by recording the date, the problem encountered, the action taken and the manager, the spare parts (budget and technical-economic forecast, management and qualification of suppliers/external maintenance, the qualification of authorized workers/maintenance technicians. Generate a Dashboard indicators on the recording of performance indicators interventions (KPI)

Integration

Integrated Areas and Flows

The processes of Audit, Targets, Operational Controls, Event Management and Non-Conformity and Re-examination are managed in integrated flows for the different Management Systems: Environment, Health and Safety, Quality, Energy, Privacy, Information Security, Anti-corr​uption, Social Responsibility.

Human Resources Area

  • Registry File Management: allows you to manage the integration between the corporate HR Database and the KRC HR Database. It allows the production of personal data sheets: it associates the job, the qualifications and the legal and corporate titles; it composes the training booklet from the training flow, the risk assessment form from the risk assessment flow, the health protocol from the health surveillance flow, the PPE per task and distributed by the PPE flow.
  • Organization charts: allows you to produce the corporate and legal organization chart.
  • Roles and Responsibilities: allows the Job Description to be produced with regard to activities and responsibilities from the Procedures and Instructions Management flow.  

Flow Norms and Laws for the Management of Legal Prescriptions

It allows to produce the regulatory framework, the systematization of the provisions contained in the provisions and to assess the legislative compliance by identifying methods of verification and control and those responsible. It generates the regulatory schedule with the sending of prescription notifications to the managers. The rules and laws and the provisions relating to the risk element will be displayed in the risk and environmental aspects forms.

Norms and Laws update service

KEISDATA provides the supply with a fortnightly update of the rules and laws characterized by Scope, Thematic, Sub-topic, Topic and Element of risk with relative upload of the legislative document. Generates the regulatory schedule with notifications to managers.

Autohorization management flow

It allows you to manage authorization from identification to assigning responsibilities. Create the authorization framework, manage the related activities and create the authorization register. Generates the schedule with notification of notice and registration of the successful completion with upload of the documentation.