Segregated management of reports, investigation and regulatory flow
Directive (EU) 2019/1937
The KRC® Whistleblowing module, simple and easy to use, is developed in compliance with the regulations (European Directive 2019/1937, Law 179/2017, ANAC Guidelines) and adopting the maximum security measures required by the Privacy Guarantor allowing the confidentiality and anonymity of the Reporting party, of the data and documents at each stage of the flow.
The Whistleblower has an independent form in which, through a guided path, free text fields and the possibility of attaching documents, he fills in the report providing the information to the proposed and selected channels.
The Reporting Party, duly informed about the subjects chosen by the company for the analysis phases, can activate a pre-assessment phase which can be followed by the actual investigation phase carried out by the direct channel or by the alternative channel.
Once the phase of filling in the form with the information deemed necessary is completed, the Reporting party proceeds to send the report, an action that enables the automatisms for maximum security and confidentiality of each relevant element and component - generation of a unique code to be used for subsequent actions of the Reporting party.
Interaction with the responsible of the report appointed by the company (channel)
Through the unique key in his possession, the Whistleblower accesses his report, verifying its progress with respect to the actions implemented by the selected channel. Among these, some interventions may be required from the Reporting party useful for integrating information or elements considered relevant for the completion of the investigation.
It allows the dedicated person responsible for the WB system to have an area for effective management and monitoring of the whistleblowing flow thanks to the navigability and usability of the flow functions.
2. Context Definition
It allows the company configuration and the context of reference for an effective, correct and profiled operation of the Whistleblowing module (WB). In particular, the dedicated Person responsible for the WB System, in compliance with corporate governance, defines the subjects involved, the subjective and objective area to which the report must refer as well as the type of report available.
3. Opening of the report
It allows the reporting party to generate a report in a secure manner, guaranteeing maximum confidentiality with respect to requests/preferences expressed in terms of anonymity. The report is composed of the minimum necessary information to which it is possible to attach the documents useful for the subsequent analysis and investigation phases.
4. Analysis and investigation
It allows the dedicated person in charge of the WB System and the Instructors identified to take charge of the report and verify its cogency in advance. During the preliminary investigation phase it is possible to request further information, documents and meetings. The KRC solution is able to manage notifications by guaranteeing the opening and scheduling of the related tasks.
5. Risk assessment
Allows the assessment of the risks arising from the report with particular reference to any violation of external, internal regulations, the application of possible penalties and the impacts on the corporate business.
6. Closure of the report
It allows the management of notifications and the assignment of the tasks necessary for closing the report in compliance with the terms of the law.
7. Report register
It allows the safe storage of all reports in full compliance with the regulations, laws and privacy requirements of the subjects involved.