System Management

1. Context

The plant tree is defined according to plant categories and sub-categories and their technical characteristics (serial numbers, power, model, etc.).

2. Identification and Update of the machine card

It manages the cards of all the systems/machines/equipment identifying the serial number, the model, the economic part of the machine and the depreciation part of the asset, the supplier, the status, the assistance numbers. Allows documentation upload.
The machine card allows the identification and planning of scheduled, periodic and emergency service interventions, area prevention and protection measures, machine and PPE, frequency generating the list of operations to be performed.

  • For each site it is possible to insert a plan of the location of the plants (Autocad file);
  • The supplier and the last maintenance date are associated for each site. Notification to the supplier and maintenance manager sent;
  • Search engine.
3. Machine Risk Assessment

Risk Assessment according to UNI EN 12100:2019 and in compliance with Legislative Decree 81/08 of the equipment (annex V, VI and VII). It allows the definition of machine risk through the identification of machine hazards, the definition of area and machine measurements. The assessment of the risks modeled for the tasks involved is integrated.

4. Maintenance Planning and Processing

Manages preventive maintenance interventions with indication of the type of intervention, the frequency of the activity and the person in charge. Expiration activities (notifications via e-mail) are automatically generated by the system to the manager. Manages extraordinary maintenance interventions, recording the date, the problem encountered, the action taken and the person in charge. Display of the schedule organized by site, category and sub-category, from which it is possible to open the notification form and complete the check-list. Notifications to the supplier and specific functions are sent.

5. Check-list Management

Allows the creation of Master Check-list 

6. Maintenance Register

A navigable report is created by site and by year, which allows you to view all the interventions carried out.

7. Indicators and Trend

Generates a dashboard indicators on the recording of performance indicator interventions (KPI).

8. Home

Access to a Home page containing all the functions to which the user is entitled. In other words, the relative access levels are defined.

9. Maintenance of measurement and calibration tools

Manages the cards of all the measuring instruments identifying the serial number, the model, the supplier, the status, etc.; manages both internal and external calibration planning.


Other Processes

Changes Management

The Change Management Flow manages the entire process from change request, to planning and change management activities. Allows management of approval and information workflows. Different types of documents are managed both with the upload of external documents and as documents generated by the Platform.

Suppliers Qualification Management

It allows to manage the entire management cycle of the vendor list and of the suppliers evaluation criteria. Enables the management of audits at Suppliers and through an area reserved for them, allowing the uploading of documentation that is binding and required by the Company.


Integrated Areas and Flows

The processes of Audit, Targets, Operational Controls, Event Management and Non-Conformity and Re-examination are managed in integrated flows for the different Management Systems: Environment, Health and Safety, Quality, Energy, Privacy, Information Security, Anti-corr​uption, Social Responsibility.

Human Resources Area

  • Registry File Management: allows you to manage the integration between the corporate HR Database and the KRC HR Database. It allows the production of personal data sheets: it associates the job, the qualifications and the legal and corporate titles; it composes the training booklet from the training flow, the risk assessment form from the risk assessment flow, the health protocol from the health surveillance flow, the PPE per task and distributed by the PPE flow.
  • Organization charts: allows you to produce the corporate and legal organization chart.
  • Roles and Responsibilities: allows the Job Description to be produced with regard to activities and responsibilities from the Procedures and Instructions Management flow.  

Flow Norms and Laws for the Management of Legal Prescriptions

It allows to produce the regulatory framework, the systematization of the provisions contained in the provisions and to assess the legislative compliance by identifying methods of verification and control and those responsible. It generates the regulatory schedule with the sending of prescription notifications to the managers. The rules and laws and the provisions relating to the risk element will be displayed in the risk and environmental aspects forms.

Norms and Laws update service

KEISDATA provides the supply with a fortnightly update of the rules and laws characterized by Scope, Thematic, Sub-topic, Topic and Element of risk with relative upload of the legislative document. Generates the regulatory schedule with notifications to managers.

Autohorization management flow

It allows you to manage authorization from identification to assigning responsibilities. Create the authorization framework, manage the related activities and create the authorization register. Generates the schedule with notification of notice and registration of the successful completion with upload of the documentation.