System Management
1. Definition external internal context
It allows the definition of the internal and external context in which the organization operates, the Vision, the Mission, the Code of Ethics, the needs and expectations of the parties involved. Manages the ISO 9004:2009 Business Strategy Checklist: Manage an organization for lasting success.
2. Strategic Plan and Objectives
It allows you to manage the Strategic Plan and the entire management cycle of the objectives from the definition of the program, to the feasibility analysis of the single objective, to the assignment and management of activities with attendance and related responsibility, the schedule with notification of notice and alerting, the upload of documentation, the closure and the final balance sheet. Is input to the risk assessment and re-examination process. Enables management of approval and information workflows.
3. Identification and Risk Assessment
It allows the identification, analysis and assessment of strategic, financial and operational risks, the collection of current and future mitigation actions, the management of controls and the allocation of shares. Enables management of approval and information workflows.
4. Processes Management
It allows to construct the map of the processes and to represent it in diagrams and in process sheets through the definition of the Organizational maps (RACI), Relational (input, output), Management (outsourcing, procedures, controls), Structural Systems.
5. Monitoring and Measurement Processes
It allows the identification of indicators (KPI) to manage the measurement plan, allows the analysis and processing with graphic representations of the deviation from the budget, to represent the general assessment framework of processes with the definition of mitigation actions.
6. Suppliers Qualification Management
Allows to manage of the entire vendor list management cycle and supplier evaluation criteria. Enables the management of audits at the Suppliers and through an area reserved for them allows the uploading of documentation both binding and requested by the Company.
7. Communication
It allows the management of the protocol and the recording of incoming and outgoing communication activities. Enables targeted management of the communication and information process to both internal and external stakeholders.
8. Review
It allows you to manage the final balance and the estimate, compiling the review report.
Other Processes
Training
It manages from the identification and analysis of individual and collective needs, to the verification of the effectiveness of the activity carried out by tracing the process on the training booklet of the resource.
Changes Management
The Change Management flow manages the entire process from the change request to the planning and management of change activities. Enables management of approval and information workflows. Different types of documents are managed both with external documents uploading and as documents generated by the Platform.
Check-List Management
Allows the creation of the master check list for use, for example in audits, maintenance cards, operational checks.
Management of Procedures and Instructions with Approval Work-Flow
Enables the management of the process of publishing procedures and manuals. It represents, in different views, the chapters of the management and operational procedures, allowing an analysis of the update status. Enables management of approval and information workflows.
Specific flows for each process
It is possible to activate specific flows for each business process and related attributes.
Integration
Integrated Areas and Flows
The processes of Audit, Targets, Operational Controls, Event Management and Non-Conformity and Re-examination are managed in integrated flows for the different Management Systems: Environment, Health and Safety, Quality, Energy, Privacy, Information Security, Anti-corruption, Social Responsibility.
Human Resources Area
- Registry File Management: allows you to manage the integration between the corporate HR Database and the KRC HR Database. It allows the production of personal data sheets: it associates the job, the qualifications and the legal and corporate titles; it composes the training booklet from the training flow, the risk assessment form from the risk assessment flow, the health protocol from the health surveillance flow, the PPE per task and distributed by the PPE flow.
- Organization charts: allows you to produce the corporate and legal organization chart.
- Roles and Responsibilities: allows the Job Description to be produced with regard to activities and responsibilities from the Procedures and Instructions Management flow.
Flow Norms and Laws for the Management of Legal Prescriptions
It allows to produce the regulatory framework, the systematization of the provisions contained in the provisions and to assess the legislative compliance by identifying methods of verification and control and those responsible. It generates the regulatory schedule with the sending of prescription notifications to the managers. The rules and laws and the provisions relating to the risk element will be displayed in the risk and environmental aspects forms.
Norms and Laws update service
KEISDATA provides the supply with a fortnightly update of the rules and laws characterized by Scope, Thematic, Sub-topic, Topic and Element of risk with relative upload of the legislative document. Generates the regulatory schedule with notifications to managers.
Autohorization management flow
It allows you to manage authorization from identification to assigning responsibilities. Create the authorization framework, manage the related activities and create the authorization register. Generates the schedule with notification of notice and registration of the successful completion with upload of the documentation.