CONTEXT DEFINITION
Acquisition and definition of structures:
- Locations
- Plants, Machinery and Equipment
- Category and type of documents
Automatic building document creation procedure for each location.
The plant/machinery/equipment tree is defined according to the structure defined by categories and subcategories. The asset sheet contains the technical characteristics (serial numbers, power, model, etc.), technical documentation, modifications, certifications, and status.
It is possible to include a plan of the plant/machinery/equipment location.
DOCUMENT MANAGEMENT
- Buildings: management of all contract documentation, property characteristics, graphic documents, building practices and taxes and duties.
- Facilities: management of all documentation relating to atmospheric discharges, active fire protection, fire prevention and water, heating, electrical, air conditioning systems, etc.
- Safety: management of all contract documentation, property characteristics, graphic documents, evacuation systems, water systems, building practices, fire prevention and atmospheric discharges.
- Environment: management of all documentation of real estate characteristics and building practices.
- Utilities: management of all contract documentation for the supply of electricity, gas and water.
For each location and building, the type of usage characteristics, authorizations, and documentation are defined. It is possible to include a plan of the location of systems/machinery/equipment.
DOCUMENTARY RISK ASSESSMENT
It allows for document evaluation. It allows for verification of document compliance and associated risk.
GENERAL FRAMEWORK REPORT DOCUMENT EVALUATION
A summary table is created with the key information from all documents for each site; compliance and document risk are associated.
ADAPTATION ACTION PLAN
A plan is created with the key information for all documents at "Severe" Document Risk for each site; the action, costs, and expected closure date are entered.
IMPROVEMENT ACTION PLAN
A plan is created with the main information of all documents with “Accepted” or “Problem” Document Risk for each site; the action, costs and expected closing date are entered.
ACTIONS MANAGEMENT
Defines a report with all the defined actions and their implementation status.
INDICATORS AND TREND
Analytical dashboards with indicators for controlling and monitoring locations, both in terms of document compliance and consumption, and to support decision-making.
CHECK-LIST MANAGEMENT
Creation of checklists for maintenance activities/checks.
PLANNING AND EXECUTION
Management of periodic machine maintenance scheduling. The supplier, maintenance technician, intervention date, and outcome are defined.
SPECIFICATIONS AND SUPPLIERS
It allows the definition of the maintenance type specifications and allows interaction with external supplier contacts.
PERFORMANCE OF MAINTENANCE IN CASE OF FAILURE
Maintenance Planning in the Event of a Breakdown.
MAINTENANCE REGISTER
General report of all maintenance per branch.
HOME
Access to a Home page containing all the features the user is entitled to. That is, the relative access levels are defined.
Other Processes
| Changes Management | The Change Management flow manages the entire process from the change request to the planning and management of change activities. Enables management of approval and information workflows. Different types of documents are managed both with external documents uploading and as documents generated by the Platform. |
| Suppliers Qualification Management | Allows management of the entire vendor list management cycle and supplier evaluation criteria. Enables the management of audits at the Suppliers and through an area reserved to them allows the uploading of documents both binding and requested by the Company. |
Integration
Integrated Areas and Flows
The processes of Audit, Targets, Operational Controls, Event Management and Non-Conformity and Re-examination are managed in integrated flows for the different Management Systems: Environment, Health and Safety, Quality, Energy, Privacy, Information Security, Anti-corruption, Social Responsibility.
Human Resources Area
- Registry File Management: allows you to manage the integration between the corporate HR Database and the KRC HR Database. It allows the production of personal data sheets: it associates the job, the qualifications and the legal and corporate titles; it composes the training booklet from the training flow, the risk assessment form from the risk assessment flow, the health protocol from the health surveillance flow, the PPE per task and distributed by the PPE flow.
- Organization charts: allows you to produce the corporate and legal organization chart.
- Roles and Responsibilities: allows the Job Description to be produced with regard to activities and responsibilities from the Procedures and Instructions Management flow.
Flow Norms and Laws for the Management of Legal Prescriptions
It allows to produce the regulatory framework, the systematization of the provisions contained in the provisions and to assess the legislative compliance by identifying methods of verification and control and those responsible. It generates the regulatory schedule with the sending of prescription notifications to the managers. The rules and laws and the provisions relating to the risk element will be displayed in the risk and environmental aspects forms.
Norms and Laws update service
KEISDATA provides the supply with a fortnightly update of the rules and laws characterized by Scope, Thematic, Sub-topic, Topic and Element of risk with relative upload of the legislative document. Generates the regulatory schedule with notifications to managers.
Autohorization management flow
It allows you to manage authorization from identification to assigning responsibilities. Create the authorization framework, manage the related activities and create the authorization register. Generates the schedule with notification of notice and registration of the successful completion with upload of the documentation.