System Management

1. Context

Structure acquisition and definition:

  • Departments/Sectors
  • Behaviors

Template creation for Inserting / updating the list of observers also grouping them by types.
Description of the levels of competence of the observers.

2. Methodologies and Criteria

Allows you to customize the analysis and evaluation criteria

3. Set-up Check-list BBS

It allows to manage the creation of check-list models and related historicization which can be:

  • combined for types of users
  • differentiated by department

The colors are used with markers that delimit the applicable texts for the single departments, the text not highlighted is common to all the departments.

4. Import

Acquisition of excel files to import historical data

5. BBS Database for processing, evaluations and research

The inclusion of the evaluation by the observers is accessible through a predefined user profile. The administrator accesses data processing. It manages the evaluations and the relative elaborations through a SQL Server database that guarantees: access protection, data security, profiled sharing, historicization. Searches are implemented through masks for the selection of elements

6. BBS Review

It foresees the generation of a periodic report through a predefined structure, managed at the time of the review in the presence of all the people involved.
The report is automatically composed with the data collected in the current period and contains representations of historical data. The report is based on a Form which is composed of graphs and tables interspersed with static texts and fields that can be modified by users.

7. Management of improvement actions

It allows the management of improvement actions, the progress, the closure.

8. Indicators and Trends

It allows you to calculate and display "dashboards" to give quick and synoptic indications on RSPP and DDL trends. Definition of KPIs: number of check-lists compiled (observations) on a monthly and annual basis by group, number of open shares vs closed shares, number of observations,% security.

9. Users and profiles

Creating users and User groups and related privileges (writing, reading, properties).

10. Home

Configuration of the Home of the responsible figures through a dashboard that collects and presents a series of information such as communication notifications and the schedule of activities and data relating to the flow of the user's competence.


Integrated Areas and Flows

The processes of Audit, Targets, Operational Controls, Event Management and Non-Conformity and Re-examination are managed in integrated flows for the different Management Systems: Environment, Health and Safety, Quality, Energy, Privacy, Information Security, Anti-corr​uption, Social Responsibility.

Human Resources Area

  • Registry File Management: allows you to manage the integration between the corporate HR Database and the KRC HR Database. It allows the production of personal data sheets: it associates the job, the qualifications and the legal and corporate titles; it composes the training booklet from the training flow, the risk assessment form from the risk assessment flow, the health protocol from the health surveillance flow, the PPE per task and distributed by the PPE flow.
  • Organization charts: allows you to produce the corporate and legal organization chart.
  • Roles and Responsibilities: allows the Job Description to be produced with regard to activities and responsibilities from the Procedures and Instructions Management flow.  

Flow Norms and Laws for the Management of Legal Prescriptions

It allows to produce the regulatory framework, the systematization of the provisions contained in the provisions and to assess the legislative compliance by identifying methods of verification and control and those responsible. It generates the regulatory schedule with the sending of prescription notifications to the managers. The rules and laws and the provisions relating to the risk element will be displayed in the risk and environmental aspects forms.

Norms and Laws update service

KEISDATA provides the supply with a fortnightly update of the rules and laws characterized by Scope, Thematic, Sub-topic, Topic and Element of risk with relative upload of the legislative document. Generates the regulatory schedule with notifications to managers.

Autohorization management flow

It allows you to manage authorization from identification to assigning responsibilities. Create the authorization framework, manage the related activities and create the authorization register. Generates the schedule with notification of notice and registration of the successful completion with upload of the documentation.